1 The day

Which day, and whose site?

These head the diary sheet. Leave anything blank and it is simply left off. Once you have saved one entry, the next day starts already filled in.

Diary date

Diary number

Project or site

Contract or reference number

Client or employer

Contractor

Compiled by

Your designation

Your company

Weather and ground

You type this yourself. Nothing is fetched from a weather service, so the tool works with no signal and the record says what you actually saw.

Morning

Afternoon

Ground conditions

Rainfall (mm)

Temp min (°C)

Temp max (°C)

Wind

Hours lost to weather

Site working hours

2 What happened

The day on site

Add a line for anything that happened. Every section is optional, and an empty section is left out of the PDF rather than printed blank.

Labour on site

Plant and equipment

Work done, by area

Delays and stoppages

Write the cause down on the day. A delay recorded weeks later is an argument. One recorded on the day, with the hours against it, is a record. This is the section that pays for itself at claim time.

Materials and deliveries received

Visitors to site

Instructions and correspondence

Safety and incidents

General remarks

Anything else worth recording

3 Save and download

Put the day on record

Saving keeps the entry on this device so you can reopen or correct it. Downloading gives you the signed PDF to file or email.

Nothing leaves your device. The entry is written to this browser's own storage and the PDF is built in the page itself. Clearing your browser data will clear the diary too, so download the PDFs you need to keep. See the privacy notice.

4 Your diary

Days already recorded

Everything you have saved in this browser. Open one to correct it, or use it as the starting point for another day.

Weekly roll-up

One PDF covering a week or a month: every day, the weather, the hours lost and the delays, collated. The document a contracts manager actually asks for.

From

To

5 Optional

Put your own name on it

The free diary carries a small IT Civils line in the footer. Pro replaces it with your company name and logo, and unlocks the roll-up. One payment, once, no subscription.

Already paid? Restore it on this device.

6 Stay in the loop

Get the next tool when it lands

New tools get built when the admin gets annoying enough. Leave your email and you will hear when the next one lands. What you do on site is what decides what gets built, so it is worth saying.